Show Me the Money: Auxiliary Funds and Foundation Funds

Continuing Education & OLLI-USF are auxiliary units of the university.

What is an Auxiliary?
Auxiliary Enterprises are self-sustaining activities that sell goods or provide services to the University, or its students, faculty or staff. These businesses operate with the approval and under the supervision of the University and these businesses provide both direct and indirect support to the University’s primary missions.
The fees we collect (membership and registration fees) are generated to support this auxiliary operation.
There are over 300 auxiliary enterprise funds at the University. Auxiliary operations cover a wide range of activities that include bookstore operations, student housing, data processing, student health services and continuing education, just to name a few. As self-sustaining activities auxiliaries charge fees for the goods they sell or services they perform. These fees may be equal to, greater than or less than the actual cost of the goods or services. However, these activities must generate sufficient revenue to cover their expenses.

Overhead Charges by the University
All non-state funded activities at SUS universities are required to assume fiscal responsibility for the cost of the services they receive from [state funded] administrative support units. Examples of services provided are as follows:• purchasing, accounting and budgeting support • audit support from the Office of the Inspector General • parking services and facilities • use of State owned buildings/facilities • human resources support • legal services • university police services The Administrative Overhead assessments are intended to reimburse the State for such support in order that the State meet the requirement that these activities pay their fair share of State funded support.Auxiliary Enterprises, Intercollegiate Athletics, and Activity and Service Fee operations are non-State funded activities that are charged an administrative overhead assessment. Each month we are assessed a 6% charge on the previous month’s operating expenditures.

This assessment is our "University Overhead." Uses of Auxiliary FundsExpenditures from State funds for items as listed below are prohibited: 1. Congratulatory telegrams.2. Flowers and/or telegraphic condolences.3. Presentment of plaques for outstanding service.4. Entertainment for visiting dignitaries.5. Refreshments such as coffee and doughnuts.6. Decorative items (globes, statues, potted plants, picture frames, etc.).
Payments may not be made from State funded accounts for the following goods and/or services without specific or implied statutory authority or perquisite approval by the appropriate official. These, and other items, are generally considered as used solely for the personal convenience or personal preference of employees.1. Portable heaters and fans.2. Refrigerators, stoves, microwave ovens and dishwashers.3. Coffee pots and mugs.4. Picture frames, wall hangings and various decorative items.
Payments may be made from State funded accounts for such goods and/or services as: routine operating expenses and those types of goods and/or services that support the mission of the University through specific accounts. Examples of such goods and/or services include: office supplies; equipment; the maintenance of equipment; utilities; lecturers; speakers; room rentals, textbooks and other classroom materials.
For us, also expenses that support the enterprise such as printing, mailing, advertising, etc.
The USF Foundation
The Foundation is the university’s 501c3 non-profit, charitable institution. Gifts to the USF Foundation are, by their nature, intended to support University of South Florida (USF) and its mission. All gifts to OLLI go to the USF Foundation.
USF Foundation funds may not be used for donations to other non-profit or charitable organizations, with the exception of donations made in lieu of sympathy flowers, and tickets and tables for community and charitable events where it is in the best interest of USF to be represented and where USF personnel actually attend the event, even though a portion of the price may qualify as a gift.

It is the Foundation’s responsibility to ensure the wishes of the donor are honored in allowing expenditures from gifts.

Foundation funds are used by OLLI to support volunteer appreciation events; refreshments for functions such as Open Houses / Coffees, etc.
OLLI has four Foundation accounts at the moment. They are:

Senior Citizen Program Fund – This is the original Senior Programs (1993) Foundation fund and is the liberal arts’ discretionary account. We also sometimes use this account to run through expenses relating to special events (for example: faculty recognition; LIR’s 10th anniversary).

SeniorNet Learning Center Fund – Computer training’s discretionary account.
Funds are solicited as above; we also sometimes wins grants and other gifts due to some of the work we do (i.e., Hillsborough County Sheriff’s office grants). Supports equipment purchases, past computer volunteer events.

Evergreen Fund – sponsor dollars to support the printing and mailing of Evergreen. Organizations are actively solicited to become Evergreen sponsors.

Osher Lifelong Learning Institute – Osher grant funds, along with the interest they generate, are deposited here. Annual Fund gifts (given to support the general operations of OLLI-USF) are also deposited here.

Osher Lifelong Learning Institute Endowment – the interest from our endowment is deposited here quarterly.

The Osher Foundation’s directives in terms of monies they give us are quite simple:
  • Programs are intended for and primarily geared to ‘seasoned adults’ – i.e., age 50+. This is to differentiate them from other CE programs.
  • Institutes must adopt the name, “Osher Lifelong Learning Institute at . . .”
  • Funds may be used for any purpose EXCEPT university overhead. In our case, that would be the 6% assessment discussed above.
  • Institutes must report progress annually to the Bernard Osher Foundation.
  • Should OLLI-USF cease to exist for any reason, existing endowment funds/income are to be used for scholarships for mature, returning students.

2009: it is our intention to spend down the first two accounts, and then close them.